Spend Less Time Managing. More Time Building.
Building contractors lose 10–15 hours a week to admin that multiplies with every project. Client update calls, subcontractor chasing, variation paperwork, invoice follow-ups. We automate the coordination layer so you can run more projects without running yourself into the ground.
✓ 5+ hours/week guaranteed or full refund · ✓ Report in 5 days
10+ hrs
saved per week on average
Currently losing
10–15 hrs/week
to repetitive admin
The problem
What's eating your time?
These aren't random inefficiencies. They're the same tasks, every week, taking the same amount of time — because nothing has been set up to handle them automatically.
Client update calls take up half your morning
Every client wants to know what's happening on their project. Reasonable enough. But when you're managing three sites, the update calls alone eat your morning before you've set foot on any of them.
Subcontractor coordination runs on WhatsApp
Who's confirmed for Tuesday, who still hasn't replied, who said they'd be there but went quiet. Managing subbies manually across a busy build schedule is one dropped ball away from a delay that costs you.
Quotes, variations, and invoices pile up at the week's end
The site work gets done. The paperwork doesn't. By Friday you have quotes to follow up, variations to document, and invoices that should have gone out two days ago. The weekend starts before the admin does.
What we build
What we automate for builders & contractors
These are the specific workflows we've identified and automated across builders & contractors businesses. Each one is built around your existing tools and processes — not a generic template.
Automated client project updates
Scheduled progress updates sent to clients at key project milestones — keeping them informed without you making a call for every small development.
Subcontractor scheduling and confirmation
Booking confirmations sent to subbies automatically, with reminders 48 and 24 hours before they're needed on site. Confirmed, declined, and no-response statuses tracked without manual follow-up.
Quote follow-up sequences
Follow-ups sent automatically at the right interval after a quote goes out — professional, timely, and not something you have to remember to do between site visits.
Invoice and payment chasing
Payment reminders triggered at 7, 14, and 30 days overdue. Consistent without being aggressive, so cash flow stays manageable without awkward conversations.
Variation and change order tracking
Variation requests logged, sent to clients for approval, and tracked automatically — so nothing gets done without sign-off and nothing approved gets forgotten at invoice time.
Post-project review requests
A follow-up sent to every client after completion asking for a Google or Checkatrade review — the single most cost-effective thing a building business can do for new enquiries.
How we deliver it
The services we use
Most builders & contractors engagements combine two or three services. The AI Assessment tells you exactly which ones apply to your situation.
Process Optimisation
Map your workflows and find the hours hiding in plain sight
⏱ 2–3 weeks
Learn more →
£1,000–£3,000No-Code Automation
Connect your existing tools and automate the repetitive steps
⏱ 1–2 weeks
Learn more →
£3,000+Custom AI Assistants
A GPT trained on your business that answers like you would
⏱ 2–4 weeks
Learn more →
5+ Hours Saved Per Week — Or Your Money Back
Every engagement begins with the AI Assessment. If we can't identify at least 5 hours of weekly time savings in your business, you get a full refund. No questions asked. We've done this enough to be confident in that commitment.
Book Your AI Assessment — £249Questions
Common Questions
What project management or accounting tools does this work with?+
We've integrated with BuilderTrend, Tradify, Xero, QuickBooks, Google Workspace, and most tools builders commonly use. The AI Assessment maps your exact stack and confirms what's possible before you commit.
We run multiple sites at once. Can this scale?+
Multi-site businesses see the biggest time savings because the admin multiplies per project but the automations don't. Once it's built, it handles five projects the same way it handles one.
Our clients are a mix of domestic and commercial. Does that matter?+
Not significantly. The automations adapt to the client type — the templates and tone differ, but the underlying workflows are the same. We scope this during the AI Assessment.
What about handling enquiries from Checkatrade or Rated People?+
We can automate response to new enquiries from most lead platforms within minutes of receiving them — so you're first back to the customer before they've messaged the next contractor on the list.
Ready to Get Started?
Book the AI Assessment and get a custom report showing exactly which tasks in your builders & contractors business can be automated — and what you'll get back.
Book Your AI Assessment — £2495+ hours/week guaranteed or full refund · Custom report in 5 days · 30-minute review call included